Terms of Use

Acceptance of Terms

By accessing or using this website and any services provided by ExpressExpense ("ExpressExpense," "we," "us," or "our"), you agree to be legally bound by these Terms of Use and all applicable laws and regulations. If you do not agree, you must immediately discontinue use of the Site. Continued use constitutes binding acceptance of these Terms and any modifications.

Site Contents, Ownership, and Use

All content on the Site, including but not limited to text, images, designs, data, and software (collectively, the "Contents"), is protected by intellectual property laws and owned or licensed by ExpressExpense or its licensors. You are granted a limited, revocable, non-exclusive license to use the Site solely for its intended purpose. You may not copy, reproduce, distribute, modify, republish, or exploit any Content, use the Site for unlawful, fraudulent, deceptive, or abusive purposes, submit harmful or infringing material, use automated systems such as bots or scripts, or interfere with the operation, security, or integrity of the Site. Unauthorized use may result in termination and legal action.

Data Retention

To maintain system performance and manage infrastructure, all user-generated data, including but not limited to receipts, designs, images, API requests, and related content, is retained for a maximum of thirty (30) days and may be permanently deleted thereafter without notice. Data may be deleted earlier at our sole discretion. ExpressExpense does not provide archival, backup, or recordkeeping services, and you acknowledge that you are solely responsible for retaining any data you require. You agree not to rely on the Site for storage, compliance, or recordkeeping purposes and accept that data loss is an inherent risk.

Experimental Tool and No Reliance

You acknowledge that the Site is an experimental, automated, user-directed tool provided "as is" for convenience purposes only, and that outputs are generated solely based on user input and may be incomplete, inaccurate, or inappropriate. ExpressExpense does not review, verify, validate, or endorse any content or output and has no control over how such output is used. You are solely responsible for all content you create, generate, or distribute and for ensuring its legality and accuracy. You agree that you will not rely on the Site or any outputs for legal, tax, financial, or regulatory compliance and that the Site does not constitute legal, tax, accounting, or professional advice.

Prohibited Uses and Fraud

You agree not to use the Site for any unlawful, fraudulent, deceptive, or misleading purpose, including but not limited to tax evasion, financial fraud, identity misrepresentation, or submission of false or misleading documents to any third party, including governmental authorities. ExpressExpense is a neutral technology provider and is not responsible for any misuse of the Site or its outputs.

User Content

You retain ownership of any content you submit but grant ExpressExpense a limited, worldwide, non-exclusive, royalty-free license to process such content solely to provide the services. You represent and warrant that you have all necessary rights to such content and that it does not violate any laws or third-party rights.

Copyright Claims

If you believe that any content infringes your rights, you must immediately contact info@expressexpense.com, and ExpressExpense may remove such content without notice.

Privacy and Data Rights

ExpressExpense collects only the data necessary to operate the service, including account information, IP address, and usage data, and processes such data in accordance with applicable laws including GDPR and CCPA. Processing is based on contract performance, legitimate interests, and legal obligations. We do not sell personal data. You may request access to, correction of, or deletion of your personal data by contacting us. Data retention is limited as described in the Data Retention section.

Disclaimer of Warranties

THE SITE AND ALL SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, AVAILABILITY, OR DATA PRESERVATION. EXPRESSEXPENSE DOES NOT GUARANTEE THAT THE SITE WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE.

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, EXPRESSEXPENSE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF DATA, PROFITS, BUSINESS INTERRUPTION, OR LEGAL EXPOSURE ARISING FROM YOUR USE OF THE SITE OR SERVICES. TOTAL LIABILITY SHALL NOT EXCEED THE GREATER OF THE AMOUNT YOU PAID IN THE PRIOR THIRTY (30) DAYS OR FIFTY (50) U.S. DOLLARS, AND ALL CLAIMS MUST BE BROUGHT WITHIN THIRTY (30) DAYS OR ARE WAIVED.

No Liability for Misuse

ExpressExpense shall not be liable for any unlawful, fraudulent, or improper use of the Site, including but not limited to any tax filings, financial representations, or submissions made using content generated through the Site, or any resulting penalties, fines, or legal consequences.

Liquidated Damages

You agree that any unlawful, fraudulent, or abusive use of the Site causes substantial harm that would be difficult to quantify, and therefore you agree to pay liquidated damages of not less than $5,000 USD per violation, or the maximum permitted by law, which you acknowledge is a reasonable estimate of damages and not a penalty. ExpressExpense reserves all additional remedies.

Indemnification

You agree to indemnify, defend, and hold harmless ExpressExpense and its affiliates from any claims, damages, liabilities, costs, and expenses, including attorneys’ fees, arising from your use of the Site, your content, your violation of these Terms, or any violation of law or third-party rights, including any governmental investigation or enforcement action. This obligation survives termination.

Payments and No Refunds

All purchases are final and non-refundable. You authorize ExpressExpense to charge all applicable fees, including recurring subscription fees.

Subscriptions

Subscriptions automatically renew unless canceled prior to renewal, and you remain responsible for all charges through the current billing period.

API Usage

API usage is subject to plan limits, and excessive or abusive use may result in suspension or termination without notice.

Termination

ExpressExpense may suspend or terminate your access at any time, for any reason, without notice or liability.

Force Majeure

ExpressExpense shall not be liable for any failure or delay resulting from causes beyond its reasonable control, including but not limited to system failures, cyberattacks, internet outages, natural disasters, or government actions.

Arbitration and Waiver

Any dispute shall be resolved exclusively through binding arbitration on an individual basis, and you waive any right to participate in class actions or jury trials.

Governing Law

These Terms shall be governed by the laws of the State of Colorado, and any non-arbitrated disputes shall be brought exclusively in the courts located in Colorado.

Modifications and General

ExpressExpense may modify these Terms at any time, and continued use constitutes acceptance. If any provision is found unenforceable, the remaining provisions shall remain in full force and effect.